Honorable Robin L. Hooter
Clerk of Court
The Office of the Clerk of Court
is established by the Louisiana Constitution. Under the Constitution,
the Clerk is the Recorder of Mortgages, Clerk of the District
Court and the Election Officer of the parish. The Clerk is an
elected position with a four year term.
The Records of Rapides Parish begin in 1865. The records prior
to that date were destroyed in a courthouse fire during the
Civil War. The records are microfilmed as authorized by the
legislature. The Clerk's office has an ever increasing volume
of records which creates an enormous housing and storage problem.
Microfilm and optical imaging are a necessity to solve the problem
of space and availability of records to the public.
The Clerk's office started keeping records on computer in 1984 and most aspects
of the office from that point on are accessible by the computer. By law the records
are open to the public with the exception of adoptions, judicial
commitments, and any record ordered sealed by the court. This
office is one of the few Clerk's offices in the state which
is linked by computer with the Rapides Parish Sheriff and District
Attorney. This combined program was designed in the interest
of fiscal economy and for the benefit of the people they serve.
All filings, whether they are for the Recorder or the Clerk,
must be clocked in as to date and time of filing in the respective
office - Recorder or Clerk. Each filing must be docketed (numbered)
and recorded in the appropriate book or record to which they
relate; indexed and cross indexed for ready reference. The indices
in the Clerk's office are kept alphabetically by the names of
the parties involved. The originals must be retained in the
office and are not returned to the parties as is done in most
The Rapides Parish Clerk's Office is self-supporting and operates
on the fees collected for services rendered. No tax revenues
are used. The fees collected for the services rendered are set
by law. All salaries and expenses are paid out of the Clerk's
Salary Fund. By law the governing body of the Parish has the
responsibility for providing office space and utilities.